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Accounting

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raineshoe View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote raineshoe Quote  Post ReplyReply Direct Link To This Post Posted: 05 October 2011 at 1:40pm
Although we'd all love existing stuff to be improved, if Romancart don't move forward and increase their share of the market with additional features like accounts they won't stand out from the crowd of other carts. I for one find this cart one of the best on the market for what it offers vs price and whatever cart you use it will never be perfect and suit everyone. You just can't produce anything that suits all. Having said that I nearly did walk a while back when things weren't quite right, but happier with things are they are now. Lets face it if it doesn't suit you anymore for whatever reason you can always vote with your feet and sign up elsewhere.

Bear in mind also, as people come to Romancart there are also a certain amount that will leave either because they've given up, or want a change etc. You need repeat customers, but also have to increase customers at the incoming end to replace those that drop off. Other carts are changing what they do all the time and a colleague already uses a system that links into her accounts, so other carts are clearly already leaving Romancart behind.

Like the rest of us Romancart is a business and has to make money and they will do what they have to to stay ahead of the game whether we like it or not.

Personally, yes there are things I'd like to see changed, especially as I'm having to fudge a page on my web site to get the cart to do what I need, but its minor in the scheme of things. I'm all for the accounts as I think this will make it a very powerful cart and for me would reduce duplicated effort. I just hope when it arrives it lives up to everything I have now.
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GX160Parts View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote GX160Parts Quote  Post ReplyReply Direct Link To This Post Posted: 06 October 2011 at 6:26pm
i think this is a great addittion.

When do you think you will be making this live?

The addition of being able to produce Purchase Orders would be great especially from the product manager. Type the name and address of your supplier (or better yet get these from a drop down menu). Enter the qty you require on the product manager and then print off the form.

You could have a column on the product manager for Stock ordered and also a column for quantity delivered. If you order say 100 of an item and 50 arrive in the first shipment you could add 50 into the qty received column hit enter and this would automatically add 50 to your current stock level and also show you at a glance that 50 are still to be delivered. When all items have been delivered then the both columns return to 0.

Any other thoughts anyone?

Tim
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Silent_Explorer Quote  Post ReplyReply Direct Link To This Post Posted: 06 October 2011 at 6:58pm
Tim, I like your suggestion regarding RC being able to produce purchase orders & integrate with the stock figures etc.

Perhaps items could automatically be added to the relevant suppliers purchase order when the stock level of a item drops below the 'Email you if Stock Below' quantity as specified in Product Manager

I can see this being a very slick and useful feature.

Regards

Nick G.
The Garage Door Spares & Automation Specialists - open your garage door at the press of a button !
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Support Quote  Post ReplyReply Direct Link To This Post Posted: 06 October 2011 at 6:59pm
Hi,

That's a good idea.
Although can you explain whether purchase orders would be considered part of your accounts?
When you raise a purchase order with your supplier, I would expect that the supplier would raise an invoice at some point which is what would be used for your accounts rather than the purchase order. (Not a problem, just so it is clear where this fits in).

In addition it gets more complicated when you have multiple suppliers for the same product. In this instance it would need to be on the product manager as a separate product with a different itemcode. Would this be a problem?

Any other suggestions of functionality which could be used to facilitate accounts are also welcome.

So far we have:
Invoicing (Also with the ability to click on a 'pay now' link on the invoice to pay through a moto account whilst customer is on phone)
Quotations
Outgoings
Purchase Orders
Vat Returns
Profit/Loss Reports

For those who are familiar with accounting, what is missing from the list above?

We are working on all this right now so it will all be appearing in the next couple of weeks. It would be great if we can get the spec right in advance rather than noticing ommissions after.

Update: I like Nick G's suggestion about automatically populating purchase orders too. Maybe a product could be linked to a supplier, then the purchase order could automatically be created. Although this might be a problem with minimum order levels etc.

Many Thanks
Support

Edited by Support - 06 October 2011 at 7:01pm
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raineshoe View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote raineshoe Quote  Post ReplyReply Direct Link To This Post Posted: 07 October 2011 at 8:08am
Yes purchase orders for me too as Quickbooks does that and its great. It then adds to the stock when you say the purchase order has arrived.

Credit notes from the accounts.

We can get reports on virtually anything in Quickbooks.

Trouble is sometimes its difficult to think of it all in one go. Its only as you start to use you find the hiccups. We will try hard though.

Looking forward to this as I hope if it is as good as my package now I can stop duplicating effort. YAY.




Edited by raineshoe - 07 October 2011 at 8:10am
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raineshoe View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote raineshoe Quote  Post ReplyReply Direct Link To This Post Posted: 07 October 2011 at 8:11am
Just noticed mentioning about stock arriving and say more or less of an item arrives. We sometimes get deliveries with extras in that we didn't order, but are there to fill shortfalls of other products rather than refund.   Annoys me but that is how the dutch company we deal with work, so we then have to be able to put those items into the system.
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raineshoe View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote raineshoe Quote  Post ReplyReply Direct Link To This Post Posted: 07 October 2011 at 8:13am
Purchase orders - they are part of our accounts. We raise the purchase order and then when the stock arrives you can select stock arrived with bill or the other option stock arrived no bill. There is an option for the invoice arriving later. We sometimes get invoices with the order and sometimes they come weeks afterwards. Quickbooks then takes appropriate action as to whether the bill is selected or just the products received. Quickbooks is looking for purchase orders and doesn't like it much when one isn't raised, although it is possible to do that also.
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Support Quote  Post ReplyReply Direct Link To This Post Posted: 07 October 2011 at 11:05am
Hi,

A question - if you invoice someone for 100 in january and they pay the invoice in March. Would you expect the 100 to be included in January or March's figures?

Many Thanks
Support
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Keith View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Keith Quote  Post ReplyReply Direct Link To This Post Posted: 07 October 2011 at 11:13am
The invoice should be included in January but the payment should be in March.
Regards, Keith
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RomanCart Team
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Support Quote  Post ReplyReply Direct Link To This Post Posted: 07 October 2011 at 11:23am
Hi,
Thanks for the reply. Does your accounting system list payments separately to unpaid invoices and paid invoice?
Thanks
Support
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