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Accounting

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Support View Drop Down
RomanCart Team
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Support Quote  Post ReplyReply Direct Link To This Post Topic: Accounting
    Posted: 04 October 2011 at 2:21pm
Hi,

If RomanCart had the ability for you to enter your outgoings and to create invoices, profit and loss reports, generation of VAT returns - what else would you need it to do to completely replace your current accounting packages?

Many Thanks
Support
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Dave P View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Dave P Quote  Post ReplyReply Direct Link To This Post Posted: 04 October 2011 at 4:39pm
Sorry Support,

I can't find the smiley for 'bangs head against wall'.

Rather than getting into accounting, how about fixing the things which don't work or enhancements which people have been asking for for years e.g. removing the restrictive limit of 50 products on the product manager import. There are loads of other examples which would make the cart better and easier to use for what a shoping cart should have as it's primary purpose i.e. selling products and managing stock.

Leave accounting alone, or develop an interface to the most popular accounting pachages such as Sage if you must do something.

Puts soap box away, gets on with holiday in the sun :-)
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Silent_Explorer View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Silent_Explorer Quote  Post ReplyReply Direct Link To This Post Posted: 04 October 2011 at 5:39pm
Dave P.,

Don't be such a grumpy old man!, it sounds like you need that holiday.

Support,

I don't currently use any form of accounting software other than manual entry of figures into good old MS Excel and when I saw this thread I was looking forward to seeing some positive suggestions that would lead on to the introduction of some useful new accounting features for RomanCart and raise the status of your system from 'excellent' to 'outstanding' so please pursue this endeavour despite Dave P's feelings.

Regretfully I'm not able give give much input on this subject myself as I'm not familiar with what is expected from an accounts package but hopefully other RC users will post some suggestions

Best Regards

Nick G.

A very happy RC user
The Garage Door Spares & Automation Specialists - open your garage door at the press of a button !
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raineshoe View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote raineshoe Quote  Post ReplyReply Direct Link To This Post Posted: 04 October 2011 at 5:48pm
Sorry Dave, but I would love accounting as at the moment I'm am duplicating a lot of effort to use my accounts alongside Romancart.

I use Quickbooks Pro so would like similar functionality to that - this link gives some of things it can do - http://quickbooks.intuit.com/pro/features/

Also, would like something that is forgiving if you make a mistake!

You can also get lots of reports on the position of your finances from stock, suppliers, journal entries, profit and loss etc.

Can't think of more at the moment, but look at the link for Quickbooks and it shows what's available.
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tester1 View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote tester1 Quote  Post ReplyReply Direct Link To This Post Posted: 04 October 2011 at 8:57pm
Sounds like you're going to get 2 very different points of view on this issue. This post is likely to be a bit long too - sorry about that.

Our accounting requirements are quite complex.

We need:

1. Sales order processing - if part of a customer's order is not in stock, it records the rest of the order as a normal invoice and the remainder (out-of-stock products) as an order. That way, we can always get a get a report at any point in time of what orders/products are on back-order.

2. Purchase order processing - similar concept but from a supplier's point of view. Everything that we order may not be in stock at the suppliers or they may have inadequate stock. POP allows you to see what is on back-order with the supplier(s).

3. We sell to EU business customers so we need the EU Sales List feature for HRMC reporting requirements.

4. We buy and sell in 3 different currencies so we need a foreign currency feature. Currency gains/losses etc implications ...

5. We hold stock in multiple warehouses.

6. Although we don't use it, a payroll processing functionality (which, needless to say, requires updating each year to comply with changing tax rates and changing legislation), this is surely a must.

We currently use MYOB Accounting Plus. If you're not familiar with MYOB, it's an Australian package localised for the UK market. MYOB was bought out by Mamut (Scandinavian company) a couple of years ago. To cut a long story short, Mamut is making the MYOB software inoperable after 31st Dec 2011. They want customers to migrate over to their own crappy piece of software. Needless to say, many MYOB owners are not happy to say the least. Imagine buying a piece of software and then finding out 5 years later that it simply won't run anymore on ANY piece of hardware with ANY operating system!

I've looked at many reasonably priced alternatives, well-known and not-so-well-known. The well-knowns are the likes of Quickbooks Permier (around 250 exc VAT) and Sage 50 (around 750 exc VAT) and even cloud-based accounting packages. None of them - bar one - have all the features we need. Multi-location stock tracking is where most of them fall down flat. Sage 200 has this functionality but the starting price is 3500. Bright Pearl, a cloud-based piece of software, has this functionality and costs 69 a month (inc VAT? exc VAT? not sure). If I remember correctly, MYOB cost us around 200. Looking back on this, it was a bargain. MYOB does all we need and does it very very well. On top of that, it's fast and simple to use. All of the latest pieces of software have such poor and confusing interfaces - and I'm a qualified accountant!

Of all the cloud-based accounting software, Bright Pearl was certainly the best for our needs. It does have multi-location stock tracking. It even has an ecommerce module (79 pcm extra) which integrates with the rest of the accounting functions.

Support, no doubt this is what you are aiming for. I have to admit, I'd jump at the opportunity of better integration between our carts and the accounting software. It will certainly cut-down on work. But it simply doesn't seem to be possible at the moment.

Bright Pearl had $1.5m venture capital funding last year and another $5m this year. The article from last year about their $1.5m funding mentioned that they wanted to expand to a team of 100 staff "within a few months". Are these guys who you want to go up against?

I love RC. I love the simple check-out process. I love the fact that it's not database and template driven so that each page on our web site, if need be, can be tailored to show exactly how we want it. No doubt the die-hard RC fans stick with RC just for the same reasons.

So, I whole-heartedly agree with Dave P and want to echo his comments. Please please fix all the problems first before you start looking at diversifying from your core business. And, like Dave said, consider writing export modules for the popular accounting packages.
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Keith View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Keith Quote  Post ReplyReply Direct Link To This Post Posted: 04 October 2011 at 11:25pm
Hi Tester1
Have you had a look at this accounting package which I think seems to do all that you are looking for including multi currency etc. http://www.ritzaccounts.co.uk/html/bright_accounts.html
It would be the Bright Star version.
I have been using it for many years now but I don't use all the facilities.
Regards, Keith
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tester1 View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote tester1 Quote  Post ReplyReply Direct Link To This Post Posted: 05 October 2011 at 12:56am
Thanks Keith. Had never heard of that one so took a quick look. The web site alone put me off it. Looks to me like a small outfit. Who works from a place called Pratts Bottom?

I'm not ungrateful but I think I'll pass on this one. First impressions do count.
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Amber View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Amber Quote  Post ReplyReply Direct Link To This Post Posted: 05 October 2011 at 7:27am
Personally, I think any new developments should come second after sorting out the requests us members have made over the years to no avail. I could probably name more than a dozen tweaks, additions and improvements that have constantly been asked for on the forums, and I would like to see these worked on before moving on to whole new concepts.
Regards,

Graham

Amber Chiropody Supplies
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liz15a View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote liz15a Quote  Post ReplyReply Direct Link To This Post Posted: 05 October 2011 at 7:53am
Hi

I too am in the 'please fix everything else first' category.

I've sent multiple support tickets and never even had a proper response never mind got them looked at/fixed!

The problem is bug fixes dont generate new revenue/customers. New functionality does.....(yes I am cynical!)
Cheers, Liz
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Red View Drop Down
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Post Options Post Options   Thanks (0) Thanks(0)   Quote Red Quote  Post ReplyReply Direct Link To This Post Posted: 05 October 2011 at 8:12am
I am with you partly on that Liz - existing problems raised do need sorting prior to working on new features or at least given priority but I do like the sound of the quotes and invoices that are being developed.
Red
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