Accounting

Hi
On a retail VAT system the only date relavent is when the invoice is actually paid out or paid in, the invoice date doesn't matter at all.
I believe with the Invoicing VAT system the relavent dates are the invoice date, either in or out.

Cheers
Nobby

Seeing the recent posts is making me quite nervous about the "accounting" feature. I seconded the suggestion that you guys sort out all the problems first before embarking on this project, if at all.

If you must go ahead, please consult a qualified accountant and view a proper accounting package.

I suppose there are many levels of accounting functionality that you could offer but the very basics also need to include:

Trial Balance
Balance Sheet - which will incorporate such things as share capital or owner's equity, retained profit, bank account balances (possibly in foreign currencies), other liabilities
Debtors reports
Creditors reports
Stock quantity and valuation reports
etc

How will the accounting feature those with multiple carts?

Regarding some of the discussion above ... at the simplest level, a sale is recognised at either the invoice date or the payment date, depending on whether you are operating on accruals basis or cash basis.

If someone orders 5 of widget A and only 4 are in stock, depending on how you've got RC set up, you could either allow all 5 to be ordered or just 4. If all 5 are allowed to be ordered, then 1 will go on back-order. The "accounting" feature needs to be able to show this.

Similarly, if you order 20 of widget A at your supplier but they only send you 10 because that's all they have in stock, the remaining 10 will go on back-order and the accounting feature needs to be able to show these as being on back-order.

Just some of the features that accounting packages are capable of.

You need to see what's outstanding in payments so you can chase the blighters when they don't pay.

Also I'm not VAT registered yet, but nearly there. Any accounts system needs to be able to handle VAT and those not VAT registered I'd say.

Its quite involved I think, so like the others say may be worth picking the brains of an accountant.

Hi,
Please can you detail exactly what permissions you would like to see.

You can already disable access to the sales manager, dashboard, sales graph and reports.

With the new functionality you will also be able to disable access to new specific screens.

However is it that you don't want the member of staff to see any sales or are there specific sales you want them to see.
e.g. maybe the ability to look up an order number to view an individual sales record, but not see all the sales info.

Please let us know what you would need,

Many Thanks
Support

Edited by Support - 14 October 2011 at 10:01am

We have found sage online cloud accounts to be very good for our need – maybe worth a look for some

Sageone